ABOUT THE ROLE:
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Westerville, OH
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Onsite
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Full-Time (30+ Hours)
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Contract – through February 2026
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$25-$29/hr
This role plays a key part in planning and executing customer-facing events and trade shows. The ideal candidate is highly organized, proactive, and detail-oriented, with experience in coordinating logistics, managing vendors, and supporting marketing campaigns. You'll collaborate closely with internal teams and external partners to ensure every event runs smoothly and aligns with brand goals.
ABOUT OUR CLIENT:
Our client is a global industry leader in designing, building, and servicing critical infrastructure that enables vital applications for data centers, communication networks, and industrial facilities. With operations in over 130 countries, they deliver innovative solutions that ensure continuous performance and uptime in mission-critical environments.
DAILY RESPONSIBILITIES:
Event Support & Logistics
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Assist in planning and executing trade shows, conferences, customer events, and internal meetings
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Coordinate venue and vendor research, booth setup, and shipment logistics
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Track event registrations, schedules, and collateral
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Manage hotel room blocks, travel coordination, and hospitality logistics
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Monitor budgets and assist with cost tracking
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Submit creative services requests using Wrike project management system
Marketing & Lead Management
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Upload and track event leads using CRM (Oracle Eloqua)
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Partner with the sales team to ensure timely and accurate lead follow-up
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Support promotional campaigns and social media efforts related to events
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Ensure all materials align with branding and campaign goals
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Administrative & Vendor Support
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Order and manage promotional item inventory
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Maintain event-related budgets, invoices, and vendor contracts
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Research new venues, suppliers, and competitive event insights
Cross-Team Collaboration
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Work closely with internal teams (sales, marketing, product, and operations) to align on event goals
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Act as a point of contact for vendor and partner communication
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Support post-event reporting and analysis to drive continuous improvement
On-Site Execution
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Participate in pre-event site visits, providing notes, photos, and detailed recaps
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Support event setup, breakdown, and on-the-ground coordination
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Ensure every event meets branding, service, and quality standards
REQUIRED SKILLS:
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1–2 years of experience in event coordination, marketing, or project management
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Strong organizational and time management skills
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Excellent written and verbal communication abilities
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Demonstrated ability to multitask and thrive under pressure
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Proficiency in Microsoft Office (Word, Excel, PowerPoint, Teams) and Google Workspace
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Experience with Smartsheet is a plus
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High attention to detail and a creative, solution-oriented mindset
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A team player who enjoys working collaboratively across departments
ABOUT US
Portfolio Creative is an award-winning specialized staffing and recruiting company providing talent in the digital, marketing, and creative industries. We work with clients in several states, and employ candidates in and outside of Ohio. Please note, we do not have the ability to work with candidates outside of the U.S.
Portfolio Creative is an equal opportunity employer. We strive to have a diverse and inclusive workforce and are committed to ensuring all employees are recruited, assigned, and employed on a nondiscriminatory basis.
Job Number: 8502
